Production and Handling Site Identification Number (PHSIN)

It's important that you're able to track your produce – whether you're a grower or a producer. Learn what PHSIN is, how to apply, and how we use the information.


What is PHSIN?

A Production and Handling Site Identification Number (PHSIN) helps to trace the sale and distribution of produce – like apples and stone fruit. It's a replacement for the MPI orchard registration system (ORS).

By registering production sites within the PHSIN system, you can trace produce from production to retail without having to record production site details on export packaging. This means you only need one number for multiple crop types produced on a single production site.

You can also have multiple PHSINs to help you differentiate between blocks within a production site or produce from more than one production site.

PHSIN registration is voluntary.

Pipfruit, kiwifruit and avocados are not included

You won't need a PHSIN for pipfruit, kiwifruit or avocados as there are industry-specific registration processes in place. Instead, contact the relevant industry organisation:

Pipfruit Pipfruit NZ Inc Ph: 06 873 7080 www.pipfruitnz.co.nz
Kiwifruit Zespri International Ltd Ph: 09 367 7500 www.zespri.com
Avocado Avocado Industry Council Ph: 0800 28 62 23 www.nzavocado.co.nz

What to do if you have an MPI ORS number

If you'd like to keep the same MPI ORS numerical digits, be aware that we process requests on a first come, first served basis.

We can also transfer existing MPI ORS numbers to new property owners if we have written authorisation from the previous owner. This must accompany a request for an MPI ORS number transfer.

What we publish

We keep a list of plant exporters registered within PHSIN on our website.

You are entitled to access your information and request corrections where necessary. If you would like to do this, please contact us.

Email: plantexports@mpi.govt.nz

How to apply for PHSIN

To apply for a PHSIN, you'll need to complete an application form.

PHSIN application form [PDF, 43 KB]

Registration costs $80.00 (incl GST) for each registered PHSIN.

You'll need to renew your registration each year. Renewals costs $51.11 (incl GST). To renew your PHSIN, fill out the PHSIN renewal form.

You're responsible for renewing your PHSIN registration on time.

PHSIN renewal form [PDF, 40 KB]

Send your PHSIN forms to us

You can send us your forms by email or post. If you're paying by cheque, please email or fax us a copy of the cheque and application(s) and post the originals.

Email: plantexports@mpi.govt.nz

Post:

Team Support Officer
Plant Exports
Plants, Food and Environment
Ministry for Primary Industries
PO Box 2526
Wellington 6140

Phone: 04 894 0515
Fax: 04 894 0731

Processing your application

We'll let you know your PHSIN is ready within either 2 working days (if you emailed us) or 10 working days (if you sent your forms in the post).

If you require a PHSIN urgently, you will need to pay an additional processing cost.

PHSIN cancellations

We'll cancel a PHSIN if:

  • you request a cancellation
  • your registration was issued in error
  • your PHSIN hasn't been used in the past 12 months
  • your renewal hasn't been paid within a month of its expiration.

How we use PHSIN information

The Privacy Act 1993 requires us to properly collect, manage and disclose personal information acquired for the purposes of our lawful business.

We may use PHSIN information in a number of ways, including:

  • industry-approved crop surveys
  • trace-back of a product to its production site
  • communicating with and locating growers in the event of a pest or disease response.

Who to contact

If you have questions about PHSIN, email plantexports@mpi.govt.nz

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